IN THE VILLAGE HALL, BROCKLEY AT 7.30PM
- Present
- Cllr Dr J Wymer, Cllr R Dinsey, Cllr K Fisk, Cllr R Jones, Cllr G Baber
1. Apologies
Clerk, District Councillor Sarah Pugh.
2. Declaration of Interests & Requests for Dispensations
None received.
3. County & District Reports
None received.
4. Public Forum
There were no members of the public present.
5. To Approve the Minutes of the Parish Council Meeting Held on Tuesday 22nd November 2022
Proposed and seconded that the minutes of the Parish Council Meeting held on Tuesday 22nd November 2022 be approved – all agreed.
6. Matters Arising
Although it had been decided at the November meeting that a gravel board at the base of the picket fence being erected around the village pond was not required, after a discussion with the fencing contractor a gravel board was deemed necessary. The fencing around the pond has now been completed.
7. To Receive a Report Following a Presentation by Peter Frost Relating to Electric Vehicle Charging Points
Councillors agreed there were practical matters in relation to the EVCP that still needed to be fully understood namely:
- Once the funding from SCC ceases, the Village Hall/Parish Council will have to underwrite the EVCP.
- Administration of the EVCP.
- Car park capacity
Notwithstanding the points raised by councillors, it was agreed to move to the next stage in the process and submit an expression of interest to SCC.
8. To Receive the Finance Report & Retrospectively Approve Cheques Raised Since the Last Meeting
Cheques drawn since the last meeting but not yet presented were approved. Cheques to be signed.
| Balance as of end of November | 27139.58 |
|---|---|
| Less outstanding cheques | |
| CAS website | 60.00 |
| Rob Mott – oak posts | 400.00 |
| Michael Asherman - fencing at pond | 3987.00 |
| Rental of land for bus shelter | 0.05 |
| Clerk’s salary x 3 months | 199.40 |
| Post reflectors | 10.50 |
| Subtotal | 22482.63 |
| Income | |
| Locality budget grant | 500.00 |
| Balance as at 12 January 2023 | 22982.63 |
The precept for 2023/2024 was agreed at the November meeting along with the projects identified.
In addition, it was agreed a new battery for the defibrillator would be required sometime in 2023.
£500 to be granted to the Village Hall for a laptop to enable them to screen live TV events. One hazard sign for the village pond to be purchased - £8.00.
Grass seed for the area around the village pond £50.
King’s Coronation – Brockley Charitable Trust granted the village £500 towards the King’s Coronation and the Parish Council agreed to match the funding - £500 Parish Council.
Councillors agreed that the annual grants of £250 awarded to St Andrew’s Church and Brockley Chapel were adequate. It was agreed the Parish Council would consider additional financial help if approached by the Church/Chapel.
The quotation for undertaking remedial work to the trees surrounding the village green from Urban Forestry £14,20 + VAT. Two further quotes were also sought to ensure best value. Councillors agreed to the quote provided by ArB Trees £600 + VAT.
In addition it has been brought to the attention of the Parish Council that there was an agreement to reduce the trees/hedging around the village pond to allow more light into the water, £400 + VAT. Councillors agreed to this work being undertaken but on condition that the work could be undertaken from a resident's garden that shares the boundary with the pond. All work to be completed before the end of February to ensure wildlife is not disturbed during the nesting season.
9. Playground Reports
The broken fence posts have been replaced. Councillors had expressed an interest in replacing the rubber matting within the playground area. A quote had been provided of £30-£40 per square metre. An approximate cost for both playground areas would be £6,400. Councillors will consider how the playground can be improved without incurring the high cost of replacing the matting.
10. Risk Register
It was agreed to reduce the risk around the village pond to moderate.
Elections – it was agreed to co-opt Felicity Driver at the March meeting.
11. Model Financial Regulations
It was agreed that all payments over £500 will be approved by full council. Discretion to Clerk/Chair up to £500.
12. King’s Coronation
Planning meeting arranged for 2nd February 2023.
13. Dog Fouling
This matter had been raised by a local resident. Parish Councillors to look into providing a further dog bin/bag dispensers possibly located in Chapel Lane.
14. Vehicle Activated Sign Update
Awaiting for permission from SCC to use their pole.
15. Review of Clerk’s Salary, Terms & Conditions
Agreed that a job description and terms of conditions would be developed in line with Local Government guidelines. Clerk’s Salary increase approved.
16. Correspondence
None received.
17. Matters for the Next Meeting
To be determined.
18. Date of Next Meeting
March 23rd – 7.30 subject to venue and clerk’s availability.
With no further business the meeting closed at 8.35pm.